Written By Team Flobiz
Last updated 4 months ago
Overview
The Automated Bills feature on myBillBook billing software streamlines recurring billing by scheduling invoices at predefined intervals. This functionality eliminates manual effort, reduces errors, and ensures timely invoicing, making it ideal for businesses with recurring payments like subscriptions, rentals, or service contracts.
Key benefits:
Saves time by automating repetitive tasks.
Ensures accuracy and consistency in recurring invoices.
Improves cash flow management with timely reminders and updates
Managing Automated Bills
View all scheduled invoices on the Automated Bills Dashboard.
Filter invoices by status: Active, Paused, or Stopped.
Monitor upcoming and past invoice dates along with pending vouchers.
Power User Tips
Combine this feature with the Payment Reminders feature to notify customers of due payments.
Use the Custom Invoice Templates to personalise automated bills for branding.
Monitor performance metrics such as recurring revenue trends for better financial planning.
How to Setup and Use Automated Bills
Step 1: Access the Automated Bills Feature
Log in to your myBillBook account.
On the navigation bar, click Accounting Solutions > Automated Bills.
Step 2: Create an Automated Invoice
Click on the Create Automated Invoice button located in the top-right corner of the screen.
Step 3: Enter Schedule Details
Set the Start Date and End Date for the recurring invoice.
Choose the frequency from the dropdown (e.g., daily, weekly, monthly, yearly).
Specify the Payment Terms or due date for the invoice.
Step 4: Add Party and Items
Select the party for whom the automated bill is to be generated.
Add the items/services being billed.
Step 5: Include Additional Details
Apply any applicable Discounts.
Include Additional Charges if needed.
Add Notes for any specific instructions or details.
Step 6: Save the Automated Invoice
After entering all required details, click Save.
A confirmation popup will appear; confirm to schedule the invoice