How to Add IMEI and Serial Number Details to Items in myBillBook
Written By Team Flobiz
Last updated Almost 2 years ago
Feature Overview
Adding IMEI and serial numbers to items helps businesses manage serialised inventory more efficiently. Serialisation enables tracking specific items crucial for industries like electronics, appliances, and medical equipment. With myBillBook, users can manually or automatically (via barcode scanning) associate IMEI or serial numbers with individual products, ensuring accurate stock tracking and smoother sales/purchase operations.
Step-by-Step Guide to Add IMEI and Serial Number
Step 1 : Enable Serialization in Item Settings
Navigate to the Items section on the dashboard.
Click on Item Settings.
Toggle the Enable Serial Number/IMEI option. Optionally, you can rename the field for better customization (e.g., "Serial No." or "IMEI").
Step 2 : Create an Item with Serialization Enabled
Go to Create New Item.
Enable the Serialization toggle button.
Fill in the other necessary details about the item.
Step 3 : Add IMEI/Serial Numbers
After enabling serialization, a new section appears for entering serial/IMEI numbers.
Click Add New Serial Number to manually input serial/IMEI numbers.
Alternatively, use a barcode scanner:
Select Scan Serial Number.
Scan the barcode, and the number will auto-populate in the field.
Step 4 : Save the Details
After entering all serial/IMEI numbers, click Save. The system will update the stock count based on the number of serial/IMEI entries.
Step 5 : Track Serialized Items During Transactions
Sales Invoice: While creating a sales invoice, select the item. A prompt will allow you to choose from the available serial/IMEI numbers.
Purchase Invoice: Similarly, add serialized items by scanning or entering numbers during purchase invoice creation
FAQs
Can I enable both batching and serialization for an item?
Can I enable both batching and serialization for an item?
No, you must choose either batching or serialization for a particular item.
What happens if I need to reduce the stock of serialized items?
What happens if I need to reduce the stock of serialized items?
Use the Reduce Stock option, select the serial/IMEI number to be removed, and save the changes. The stock will be updated accordingly.
Can I edit or delete a serial number after saving it?
Can I edit or delete a serial number after saving it?
Yes, you can edit or delete a serial number by clicking on the three-dot menu next to the serial number in the item's details page.
Is it possible to scan multiple serial numbers at once?
Is it possible to scan multiple serial numbers at once?
Yes, you can scan multiple barcodes consecutively, and the numbers will auto-populate under the item's serialized list.
How does serialization benefit my business?
How does serialization benefit my business?
Serialization helps maintain accurate inventory, ensures traceability of individual items, reduces theft or loss, and supports warranty claims with precise tracking.
Was this helpful?
Still need help? Share an idea